Managing remote teams comes with unique hurdles, from maintaining seamless communication to ensuring workflow efficiency. These remote work challenges can disrupt productivity if not addressed effectively. Low-code BPM tools offer a flexible and accessible solution, empowering businesses to streamline processes without requiring extensive technical expertise. These tools optimize operations, enhance collaboration, and improve overall efficiency by consolidating and simplifying workflows and automating routine tasks.

Learn how low-code BPM solutions can transform your approach to remote work and keep your team performing at its best.

What is BPM and Why It’s Essential for Remote Work Success

The Business Process Management (BPM) approach makes an organization’s operations more effective, efficient, and adaptable. BPM involves analyzing, designing, implementing, monitoring, and optimizing business processes to enhance overall performance.

In the context of remote work, BPM plays a critical role in streamlining operations and ensuring that teams can collaborate effectively from different locations. By standardizing team processes, BPM ensures consistency and efficiency in remote work environments. This standardization helps maintain quality control while enabling seamless communication among team members.

As organizations increasingly embrace remote or hybrid work models, implementing BPM becomes essential for achieving operational excellence and fostering collaboration regardless of physical location.

How Low-Code BPM Tools Simplify Remote Workflows

BPM tools are software applications designed to assist organizations in managing their processes. These tools provide functionalities such as process modeling, automation, monitoring, and analysis. By utilizing BPM tools, businesses can visualize workflows and identify bottlenecks or inefficiencies that may arise in remote settings.

Low-code BPM tools enable users to create and manage applications with minimal coding knowledge, significantly reducing the time and resources required for deployment. By streamlining the development process, businesses can quickly adapt to changing work environments and ensure that their teams remain productive, regardless of location.

One of the key advantages of low-code BPM tools is their ability to tailor workflows specifically for remote work needs. Organizations can easily customize processes to accommodate virtual collaboration, automate repetitive tasks, and enhance communication among team members. This flexibility allows businesses to respond swiftly to challenges posed by remote work dynamics while maintaining operational efficiency.

Low-code BPM tools also often come equipped with user-friendly interfaces that empower employees across various departments to contribute to workflow design. As a result, companies can harness collective insights and expertise, fostering a more agile approach to managing BPM remote work in today’s increasingly remote landscape.

The Role of BPM in Improving Remote Team Collaboration

By centralizing tasks, workflows, and communication, BPM tools create a unified platform where team members can collaborate seamlessly, regardless of whether they’re in the same office or scattered across the globe. With all project information in one accessible location, remote teams can reduce misunderstandings, stay aligned, and work more efficiently.

Low-code BPM tools also address the challenges of employee onboarding in remote work by providing intuitive, user-friendly interfaces that help new employees quickly grasp their responsibilities and integrate themselves into workflows. Built-in guides and automation features streamline the learning curve, enabling new team members to become productive faster, even in a remote setup.

Another key advantage to BPM remote work is real-time progress tracking. BPM tools allow you to monitor project updates, task completions, and bottlenecks, ensuring transparency and accountability. This visibility enhances collaboration by helping team members stay informed and enabling managers to provide timely support, fostering a more connected and productive remote work environment.

Key Benefits of Using Low-Code BPM Solutions for Remote Work

Many businesses have turned to low-code BPM solutions to streamline operations and enhance productivity. Here are some key benefits of low-code BPM tools:

1. Reduced IT dependency: Low-code BPM tools empower non-technical users to create and modify workflows without extensive programming knowledge. This ability reduces reliance on IT departments, allowing teams to implement changes quickly and efficiently.
2. Accessibility for non-technical users: With intuitive interfaces, drag-and-drop functionalities, pre-built components and templates, low-code platforms enable employees from various departments to engage in process management, fostering innovation across the organization.
3. Scalability: As businesses grow, low-code BPM solutions can easily adapt to changing needs. Organizations can scale processes up or down without significant disruption, making it easier to manage fluctuating workloads.
4. Improved productivity: By automating routine tasks and streamlining workflows, low-code BPM tools free up valuable time for employees. Doing so allows teams to focus on higher-value activities that drive business growth.
5. Reduced costs: These tools minimize reliance on expensive IT resources, enabling non-technical staff to create and update processes efficiently. Their faster deployment and reduced maintenance requirements help organizations save on development, labor, and operational expenses.

Best Practices for Implementing BPM Remote Work Solutions in Your Business

Implementing BPM solutions for remote work requires careful planning to maximize their effectiveness. By mapping processes, providing training, and fostering team involvement, you can ensure a smooth transition that enhances collaboration and productivity across your remote workforce.

1. Map Your Business Processes First

Before implementing BPM remote work solutions, map your existing business processes to better understand how workflows currently operate and help identify inefficiencies and areas for improvement. Use business process simulation tools to test potential changes and visualize outcomes before rolling out the solution, reducing risks and ensuring alignment with your organization’s goals.

2. Provide Clear Training and Support

Introducing a new BPM tool requires clear guidance to help your team adapt. Offer comprehensive training sessions that highlight the features and benefits of the tool. Ensure ongoing support through resources like video tutorials, FAQ documents, and a dedicated helpdesk to address challenges quickly. Doing so can ease the transition and boost adoption rates across your remote workforce.

3. Encourage Team Involvement and Feedback

Actively involve your team in the implementation process by gathering feedback and incorporating their input. This approach improves the solution’s functionality and helps your employees feel more invested in using it. Also, regular discussions about the tool’s performance should be encouraged to ensure it evolves to meet team needs effectively.

Explore Low-Code BPM Solution for Your Remote Team

Low-code BPM tools simplify remote workflows, streamline collaboration, and enhance overall efficiency, making them an invaluable asset for modern businesses. By centralizing tasks, improving onboarding processes, and enabling real-time progress tracking, these tools empower teams to work cohesively, independent from their location.

Implementing robust BPM remote work solutions is essential for organizations aiming to remain agile and competitive in today’s evolving work environment. If you’re ready to overhaul your business processes, consider Comidor’s Low-Code BPM solutions, which offer a powerful platform to drive innovation, improve productivity, and achieve long-term success.

47% of remote workers indicate that managing WFH distractions is their biggest challenge. Other challenges high up on the list include collaborating with colleagues, motivation, career development, and burnout. 

Whether your business has been making the decision to work remotely or the current global situation has forced the move, there are always going to be obstacles. With remote work you’re moving away from a centralized setup that you can control and easily monitor, to a more fluid setup that’s largely out of your control. It’s also harder to stay in touch with your workforce and monitor how they are doing in their everyday work life. 

One of the biggest conversations happening around technology and remote working is automation. The key focus is how automating processes within a business can remove the sticking points that remote working has uncovered.  

Business managers and owners are looking at how they can improve the experience for their employees, and ensure that company targets are still met.  

Automation can help. Here’s how. 

Maintain The Flow Of Projects 

In a regular office environment, it’s easy to pull team members on a specific project into a quick update meeting. Employees can also walk over to each other’s desks and chat about the progress of a particular job. This is all still possible thanks to chat software and video conferencing solutions. However, chats are easily ignored or misinterpreted, and online meetings are not always that easy to host. 

With the right automation solution for enterprise collaboration, everyone can immediately see what is running and who is responsible for what part of it. This helps to maintain a form of accountability when you aren’t face to face. It also facilitates collaboration, especially when the software allows for several people to work on a project concurrently.  

Alleviate The Pressure On Your IT Department 

The shift to remote working would not have been easy for most businesses, especially for those who were not expecting it to happen. Your IT team has likely been working overtime to help get everyone set up correctly at home. And they’ve had to ensure that everyone has the correct access to the work they do. Security online has also become a major concern for businesses as people now need to access company information from home, rather than from an internal office server. 

Automating processes like monitoring security and even responding to basic support queries can free up a lot of time for your IT experts. They can focus on keeping the system operating, while the robotic and AI-enabled solutions assist in the background with repetitive and manual tasks.

Bridge The Gap Between Office-Based Legacy Systems And Remote Work Spaces 

One of the major issues that businesses came up against when suddenly switching to a remote setup was realizing how much they depend on their systems in the office. Older systems installed years before remote working was even an option can be integral to the way older companies operate. However, they may not be able to sync with online methods of working. 

To overhaul these systems will be a big task and will likely require a large outlay of time, manpower, and money. You may also have to disrupt workflows and halt production or output for a period while you try to bring the legacy systems up to speed.  

The alternative is Robotic Process Automation (RPA) or AI that can bridge the gap between the old system and your new, remote setup. These solutions can collect the necessary information when requested, and share it with the employees who require it. 

Intelligent robots can save a lot of time as they can scan the system a lot faster than a human could to find the necessary information. 

Remove Unnecessary Administrative Tasks 

Administrative tasks are the bane of pretty much all employees. Except those employed specifically to carry out these tasks. Things like filling out timesheets and creating invoices are time-consuming and often lead to the jobs getting done at the last minute or standing in the way of actual work. Putting systems in place that automate these kinds of tasks will allow your employees to focus on the work that you actually hired them to do. 

Automating these tasks will help your business too because a properly set up system will remove the chance for human error. You’ll likely see that fewer mistakes occur and you can check on things like timesheets in real-time to see how processes are running. It gives you greater oversight of remote workers and gives your employees less mundane distractions to worry about. 

Improve The Ability To Monitor And Record Your Processes 

Many process automation solutions by their very nature allow you to automatically keep a record of tasks, processes, workflows, and the history of work done on a system. When managing a remote workforce, this kind of oversight can be like gold. A manager can keep tabs on everyone under them without constantly having to ask for updates. You can also look back if there is a problem to see where it may have occurred. 

This may feel a bit like “Big Brother is watching” but it can save a lot of heartache or headaches down the line. Completed processes are stored so that you can refer back to the information or decisions made later on.  

Managers that create workflows can track version histories and are able to restore to previous versions in case of a major mistake, or if the workflow goes in a different direction. Having these elements recorded automatically will give you a buffer to ensure that work won’t get lost and processes can keep moving forward. 

Wrapping Up  

Automation in the remote workplace certainly offers major benefits. From collaboration tools to process automation tools that take over minor tasks and streamline processes, the advantages are clear.   

It doesn’t take away the human element, it simply enhances it. You’re not replacing your workforce with machines—you’re simply making the work experience more efficient and productive.

Marching into the new era of remote business and online operations, most of the organizations find it more profitable to operate remotely. Thinking that everything can be easily accessed online through the internet, more firms expect the business to run smoothly like any traditional businesses. That’s not the case.  

You won’t be able to call people into your office to go over things, and you might not even be in the time zone. You’ll need to adapt and do things a little differently. 

To run a remote business, the company needs a completely new business approach that is entirely different from the traditional one. There are challenges to face, as well, such as micromanagement, tasks, and process management. With advanced technologies and holistic digital business automation, keeping the business successful is not a problem.

From the demands for constant communications to successful process execution, sticking to the usual and conventional business approach may not be suitable.

On the other hand, managing the remote business properly using the right tools and techniques will yield higher profitability and more incentives for the team. To make your business successful while working remotely, here are some tips:

1. Motivate your Staff

It can be a big challenge to motivate your staff to work remotely after being used to work conventionally for a decade or two. Fortunately, there are ways to help you motivate and inspire your staff as the business transitions into a remote setup. 

• Empowerment 

The best way to empower the team is to let them know that you trust them and that you are confident in their skills and knowledge.A remote collaboration solution is also helpful so that your staff will feel that they are engaged just like how they were in a conventional setup. 

• Mentorship 

Coaching strategies may be needed from time to time, at least during the first stage of the transition. Organizations must take the time and effort to coach them individually, as necessary, because a one-size-fits-all approach will not do the work. Positive reinforcement and constructive feedback are what they need to ensure that everything is handled accordingly. 

• Compensation 

Keep in mind that the overhead expenses are now shouldered by the staff as they work remotely from home. Proper compensation should be given not only to compensate and motivate but also to alleviate the pressure as utility bills pile up. Another way to compensate the staff is to give them a break. Working remotely without breaks will result in exhaustion. 

2. Use Technology to Streamline and Automate Processes

For smoother and stress-free remote business operations, using technology in the right way to streamline the process is your smart move. With efficient tools and an integrated system, your business will reach success and stay ahead of the rest. 

• Digital Automation Platforms 

Sharing data between each department and business element is easier through digital automation platforms like Comidor. They are solutions that enhance business productivity and profitability. They also simplify things for employees and management as they visualize and automate core business processes. This way you will save time from the employees and you will make sure that they are informed of how to complete their tasks. 

• Customer Support System via VoIP 

VoIP or Voice over Internet Protocol helps provide convenient customer care and support. It is easier for the staff to receive calls through the internet using laptops or desktop computers instead of using old-school telephone lines. 

• Real-Time Analytics

There is no need to meet and consult a financial advisor if you use technology for your remote business. With real-time analysis, you can instantly get any real-time information you need. With digital automation platforms, you can get full and clear insights with dashboards and reports that will help you evaluate your business success. 

3. Encourage Small Work Groups

Employees need proper scheduling depending on their local time zones. To make things work, it is best to assign a small group for each locality and to develop shared leadership. The tasks will be delegated more efficiently if they are divided into groups. 

• Team Virtual Work Sessions 

Small workgroups can easily have a team virtual work session through Chats & HQ Video Conferencing. This way, teams can manage tasks, track work, communicate and share content. 

• Team Building 

Remote team buildings can be done monthly or quarterly to build up the team and strengthen the bond between employees or team members. It also helps improve communication, increase productivity, build up the team’s morale and enhance confidence. 

• Team Ideas 

Brainstorming team ideas is an excellent way to keep up with the latest business and industry trends. 

It is necessary to facilitate interactions among team members so that they feel motivated to work from home or any remote place. 

• Effective Deadlines

You need to make it clear on when things are due. This is very important, especially when dealing with people spread across different time zones.

Consider using tools that allow you to assign tasks and set due dates. They will send email reminders to people and give them a notice when an upcoming task is due in their time zone. You could also schedule things into someone’s calendar just to be sure that they will get notified. 

Conclusion 

There are many ways to take advantage of high-end technologies and digital solutions. Transitioning to a remote business demands a specific approach and not a trial-and-error one. The shift to a remote business may lead you to face plenty of challenges. But with the right tools and proper business approach, you can achieve success for your remote business. These tips are proven to help keep the business up 100% remotely. 

About the Authors:

Jock is the founder of Digital Exits, an online brokerage that specializes in the buying/selling and appraisal of online businesses. His career began in digital marketing before he opened his own consulting firm. Now he focuses on helping others find success with their business.

Meggie is a freelance writer and communication manager at AMGtime. Meggie is deeply convinced that marketing is a key to get success in all spheres and it’s a crucial part of our lives. Regularly, she delivers various concepts on how to market products, services, and events effectively. Meggie believes in a win-win formula and utilizes it on a daily basis in staff management.